ACTEDClosing Date : 2020-03-13
Duty Station : Baghdad, Iraq
See all 8 jobs in Baghdad, Iraq
Application : Apply for the job

Organization: ACTED
Country: Iraq
Closing date: 13 Mar 2020
ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Iraq

Since 2003, ACTED has been working in Iraq to provide humanitarian support to vulnerable populations through a multi-sectoral response to the Syrian refugee crisis and the Iraqi mass displacement challenges. ACTED teams in Iraq implement a comprehensive response ranging from emergency and camp management activities to reconstruction, stabilization, and resilience programmes across 15 governorates.

You will be in charge of

1.Project Planning

Develop overall project implementation strategy, systems, approaches, tools, and materialsOrganize project kick-off and close-out meetingsPlan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

2. Project Implementation Follow-up

Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementationOrganize regular project coordination meetings with project teamEnsure budget utilization and physical target achievements are reviewed at least once a month as per work planEnsure project implementation is on time, target and budget, using effective M&E systems to reach desired impactsEnsure that the project is implemented in accordance with relevant ACTED technical guidelines and standardsAnticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementationRegular update the work plan, output tracker, PMF and other documents relevant for effective project management

3. Administration and Operational Management of Project Implementation

3.1. Finance

Review the BFU(s) and provide accurate forecasts with BOQsForecast monthly cash requirements of the project and submit to AC

3.2. Logistics

Contribute to the development of Procurement plansSend accurate and precise order forms in a timely mannerContribute to quality checks and procurement committees to finalise suppliers selection according to applicable scenarioConfirm quality of material selection if and when applicableEnsure a proper management and use of the project assets and stocksPlan team movements based on available fleet and applicable policies

3.3. Administration/HR

Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)Ensure that project staff understand and are able to perform their roles and responsibilitiesFollow-up the work plans and day-to-day activities of the project staffManage the project staff in cooperation with Area CoordinatorsEnsure a positive working environment and good team dynamicsUndertake regular appraisals of staff and follow career managementManage interpersonal conflictsEnsure capacity building among staff in relevant sectors

3.4. Transparency

Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED proceduresEnsure staff awareness of, and respect of, ACTED s code of conduct and FLATS procedures

3.5. Security

Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordinglyIn cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;Contribute to the updating of the security guidelines in the project area of intervention;

4.External Relations

Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementationCultivate good relations with key humanitarian actors local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetingsEnsure that at all times contact with beneficiaries is conducted in a sensitive and respectful mannerWhere relevant, liaise with donors and work closely with partners on project updates, site visits and other communicationIdentify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon rather than replicate the work of others

5. Quality Control

Assess the activities undertaken and ensure efficient use of resources;Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activitiesEnsure lessons learned are documented, shared and reflected in project planning and decision makingAdvise on, and assist with, project reviews conducted by AMEUEnsure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project developmentIdentify and analyse gaps, ACTED s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

6. Reporting

Provide regular and timely updates on progress and challenges to supervisors and other team membersDraft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information providedExpected skills and qualificationsProject management experience in the required sector, in emergency and/or developmentProven capabilities in leadership and management required (large team)Perfect verbal and written communication skills in EnglishKnowledge of local language and/or regional experience is an assetAbility to work well under pressureConditionsSalary defined by the ACTED salary grid depending on education level, expertise, security level and experienceLiving allowance of 300 USDLodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)Flight tickets in and out + Visa taken in charge by ACTEDProvision of medical and repatriation insurances
How to apply:

Please send your application including cover letter, CV and references to jobs@acted.orgunder Ref: PMCRC/IRQ

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