Closing Date : 2020-02-24
Duty Station : Suva, Fiji
Application : Apply for the job

Organization: Pacific Community
Country: Fiji
Closing date: 24 Feb 2020


The Pacific Community (SPC)is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Geoscience Energy and Maritime Divisionprovides advice, technical assistance, research and training support to Pacific Island countries and territories (PICTs). There are three areas of scientific programming and two areas of focus within this division:

Oceans and MaritimeDriving growth in blue economies through well-informed and inclusive action from integrated solutions for ocean and coastal management and maritime and transport.

Geo-resources and EnergyStrengthening the management of the Earth s non-living resources through responsible harnessing of mineral resources, including metalliferous and development minerals, and clean and renewable energy resources, such as solar, wind, and geothermal for sustainable development.

Disaster and Community ResilienceImproving resilience and sustainability through the management of disaster risk and assessment of hazards. This includes building resilience through wider support for climate change, disaster risk management (DRM) initiatives, and water and sanitation initiatives. Several regional climate change projects are housed in this programming area.

The Administration and Finance Officerfor the Disaster and Community Resilience Programme (DCRP)is responsible for providing administrative and financial support for key programme and office management functions for the DCRP and the PCRAFI II Project specifically as well as other projects as needed in order to assist with the achievement of the intended deliverables in a timely, efficient and effective manner. The key responsibilities of the role include the following:

Provide efficient and effective administrative and financial support for the DCRPProvide financial and administrative support to the Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI) II Project and other projects as necessaryProvide logistical support to ensure the successful delivery of project meetings, conferences, training and learning events

For a more detailed account of the key responsibilities, please refer to the job description provided.

Key selection criteria


Degree in business administration or commerce, or equivalent work experience that is both relevant and current

Knowledge and experience

At least 5 years of demonstrated experience in a related field of workRelevant practical experience in procurement, administration, travel support and financial aspects of large and complex projectsUnderstanding of planning and budget processesUnderstanding of spreadsheet and database principles

Essential skills

Strong PC based computer skills, preferably with Microsoft Programmes (Word, Excel, Access, Outlook, PowerPoint)Demonstrated experience of country level engagement with a variety of multi-level stakeholders;Demonstrated capacity to efficiently and effectively organise national, sub regional and regional meetingsA flexible approach and a willingness to assist with a variety of other tasks with the programme and a willingness to work outside of normal hoursDemonstrated capacity to work in a team of people from different technical skills and cultural backgrounds

Language skills

Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

Ability to work in a multicultural, inclusive and equitable team environment

Salary, terms and conditions

Contract DurationUntil 1 January 2023

RemunerationThis is a full-time position at Band 7 in SPC s 2020 salary scale, with a commencing taxable salary range of FJD 2,232-2,790 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

SPC is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. SPC s Child Protection Policy is written in accordance with the Convention on the Rights of the Child. Successful candidates will be required to provide a police clearance certificate.

How to apply:

Application procedure

Closing Date: 24th February 202011:45pm Fiji time

Applicants must apply online at:

Hard copies of applications will not be accepted.

To be considered for this role, you must provide us with:

an updated resume a cover letter detailing your skills, experience and interest in this positionresponses to all screening questions

Please ensure your documents are in Microsoft Word or Adobe PDF format.

Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.

Please ensure that you respond to all of the screening questions.If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.

Only Fijian citizens are eligible to apply for this role.

Screening Questions

Please describe your experience in travel and logistics management/administration for regional and national workshops, and identify three lessons learned.

Refer to one example where you have been involved in the financial management of a project funded by sources external to your organisation. Please highlight two key lessons you have learned from that process.

Relating to one procurement system with which you are familiar, identify three main principles of procurement and select the one principle you feel is most important and explain why you selected this particular principle.

Please describe your experience with managing your time and expected outputs under pressure. What tools and strategies do you use to ensure you manage expectations of your direct supervisor and others as needed in this situation?

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