UN High Commissioner for RefugeesClosing Date : 2020-02-26
Duty Station : Kigali, Rwanda
Application : Apply for the job

Organization: UN High Commissioner for Refugees
Country: Rwanda
Closing date: 26 Feb 2020
EXTERNAL VACANCY ANNOUNCEMENT No:20/HCR/KGL/VN/041

Title of Post:Associate Project Manager
Type of contract:Individual Contractor (IICA2)
Duty Station:Kigali, Rwanda
Duration of assignment:Initially up to December 2020
Entry on Duty:Immediate
Closing date of application:26 February 2020

Background

Given the deteriorating security situation in and around the Libyan capital of Tripoli, UNHCR has signed a Memorandum of Understanding (MOU) with the authorities of the Republic of Rwanda and the African Union (AU) in the immediate establishment of an Emergency Transfer Mechanism (ETM). The establishment of the ETM is aimed at responding to the emergency protection needs of refugees, asylum-seekers, children and youth-at-risk, and others of concern in Libya (urban-based and detention environments).

The Government of Rwanda has graciously authorized the use of Gashora Transit Centre in Bugesera District for accommodating the evacuees from Libya. United Nations High Commissioner (UNHCR) has started the repair and upgrade of the infrastructure by renovating the existing facilities and constructing additional accommodation units, Water and Sanitation Hygiene (WASH) facilities and public structures as the structures are below standards. UNHCR and Ministry In-charge of Emergency Management (MINEMA) are providing the core protection assistance including registration, documentation and refugee status determination in line with their mandate. Existing partners have their Project

Partnership Agreements (PPAs) extended for the provision of integrated essential services including the upkeep and maintenance of the ETM facility, access to healthcare services and accelerated learning opportunities, psychosocial counselling, child protection interventions, Sexual Gender Based Violence (SGBV) prevention and response, as well as community self empowerment initiatives, vocational and entrepreneurial skills training to expand access to socio-economic rights and livelihoods opportunities.

The operation is therefore in need of an Associate Project Manager who will report to and be guided by the Senior Program officer in carrying out a supervisory responsibility of ensuring the ETM activities are implemented in line with the project proposal.

Monitoring and progress Controls

All European Union Trust Fund project contracting documents including reporting documents (quarterly reports, monitoring reports, interim reports, newsletters, updates) are prepared in a timely manner and in line with set parameter for the project;All donor contributions for the European Union Trust Fund is coordinated with Donor Relations and Programme teams making sure there is appropriate visibility for the funded projects to ensure activities are not double-funded with other donor contributions;All ETM activites implemented by UNHCR and it's partners are tracked and expenses are recorded properly through Management Systems Renewal Project (MSRP) coding under the Mediterranean situation (1202) for financial reporting;European Union is fully and constantly updated through the European Union Task Force Steering Committee meetings in Brussels or elsewhere.

Responsibility and suggested deliverables:

The consultant will undertake the following:

Writing all European Union Trust Fund project contracting documents;Write all European Union Trust Fund reporting documents (quarterly reports, monitoring reports, interim reports, newsletters, updates, etc.);Coordinate with Donor Relations and Programme teams to ensure activities are no double-funded with other donor contributions;Follow up with Programme on implementation by partners and Direct Implementation (inform European Union Task Force if any challenges seen in the implementation);Continuous follow up with Programme on challenges faced with the tight European Union Task Force budget structure and raise a red flag in case of challenges;Ensure visibility is provided in close coordination with Communication unit in UNHCR EU Unit in Brussels, including writing human interest stories, tweet texts, photos, draft video scripts, etc.;Assist Programme team in finding adequate ways of Management Systems Renewal
Project (MSRP) coding in case no specific situation/Population Planning Group is created for ETM activities there needs to be an easy system, as otherwise financial reporting (on yearly basis) is extremely challenging.Organize European Union field missions to ETM centre;Work with European Union Trust Fund monitoring consultancy on finding adequate indicators for quarterly monitoring;Ensure data on indicators are provided on quarterly basis;Close relation with Registration Officer to ensure a useful data statistics template is created and which is updates on weekly/monthly basis (ETM Niger has a good statistic update available)Be the interlocutor for any European Union Task Force contracted Third-Party Monitoring (TPM) and Results-Based Monitoring (RBM) missions;Regular interaction with the EU DelegationAttend European Union Trust Fund Steering Committee meetings in Brussels or elsewhere (including presenting)Attend to any other relevant tasks as required with key occupation/skills/experience available

ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE

Education:University degree or equivalent in Business Administration, Law, Economics, Development, Social Science or related field.

Experience:Minimum 3 years of work experience relevant to the function, in programme management, monitoring and evaluation

Key competencies

Integrity and professionalism:demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client oriented. Accountability:mature and responsible; ability to operate in compliance with organizational rules and regulations. Commitment to continuous learning:initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. Planning and organizing:effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. Teamwork and respect for diversity:ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;Communication:proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary;Language:The official working language in Rwanda is English, all official meetings
are conducted in English
How to apply:

SUBMISSIONS OF APPLICATIONS

If you wish to be considered for this vacancy, please submit your application on
http://rwanda.unhcr.ioby 26 February 2020.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be
notified. No late applications will be accepted.

UNHCR is committed to diversity and welcomes applications from qualified candidates
regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic
and national origins, religion or belief, or sexual orientation.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview
meeting, processing, training or any other fees).

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