ACTEDClosing Date : 2020-02-24
Duty Station : Addis Ababa, Ethiopia
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Application : Apply for the job

Organization: ACTED
Country: Ethiopia
Closing date: 24 Feb 2020



ACTED Ethiopia

HR Department

Last Update

February 2020


Department: Logistics**

Direct Hierarchy: Area Coordinator

Contract duration: Fixed Term

Location:Addis Ababa, Ethiopia, with travel to other locations in Ethiopia as

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Logistics Officer Position in Addis Ababa, Ethiopia.

Duties and Responsibilities:

For all aspects related to Inventory, Communications, purchase to be done in the field, the position should report to the Area Coordinator directly while functionally to the Country Logistics Manager.

Specific responsibilities include:

1. Procurement Planning and Supply chain management

Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;

Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;

Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the area coordinator supervision;

Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);

Review & strengthen the Monthly Procurement follow-up, under the area coordinator supervision, with logistics & program teams.

2. Stock Management

Support the periodic inventories, and clear stock discrepancies in a documented manner;

Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);

Review & strengthen the Monthly Stock inventory report, under the area coordinator supervision, with logistics & program teams.

3. Fleet and Fuel Management

Support fleet reviews, and fleet prospects under the area coordinator supervision (market surveys, fleet analysis, etc.)

Support the implementation of user friendly tools for movements & maintenance planning;

Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.

Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).

4. Support logistics documentation

Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;

Review past documentation in coordination & field offices when needed;

Ensure the regular documentation flow from field offices to the coordination office;

5. Asset management

Support assets review, and physical inventories;

Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.

Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).

6. Communications & IT management

Support communication & IT reviews under the CLM supervision;

Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;

Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;

Support the monthly data back-up (server, emails, etc.) as per replication standards;

Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)

7. Logistics TITANIC

Cross-check the overall consistency of all logistics TITANIC reports;

Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;

Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.

8. Protection Mainstreaming

Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors).

Qualifications/Skills Required:

Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.

At least 5 years relevant experience in procurement and logistics management in INGOs.

High level of integrity, commitment and professional responsibility

Excellent communication, organization and presentation skills.

Computer literate and with excellent IT Knowledge.

Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

Ability to work efficiently under pressure

Ability to work in an unstable security environment moving

Ability to work independently and creatively about the land and capital

Ability to translate between Amharic and English

Knowledge of local language and/or regional experience an asset

Fluent in oral and written English

How to apply:

Application Procedure:

Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single documenti.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to received on or before 5.00PMon 24thFebruary 2020with the subject line LOGISTICS OFFICER

Please do not attach any other documentswhile sending your applications, if required they will be requested at a later stage.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.

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