Closing Date : 2020-01-23
Duty Station : Aden, Yemen
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Organization: INTERSOS
Country: Yemen
Closing date: 23 Jan 2020

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Project Manager Protection

Code: SR-35-1168

Duty station: Aden, with frequent travel to other governorates in South Yemen

Starting date: 24/01/2020

Contract duration: 12 months (ideally 12.5 minimum till 15 January 2021)

Reporting to: Program Coordinator

Supervision of: PM assistant, activity coordinators, M&E team and IMU

Dependents: n/a

General context of the project

Manage the full implementation of UNHCR funded protection programme implemented in South Yemen.

INTERSOS protection programming provides for a comprehensive case management package for SGBV, CP and PwSN that comprises identification, counselling, cash assistance, legal assistance, internal and external referrals and follow-up. The activities also include community mobilization and engagement, protection monitoring, local partnership development (including capacity building) and could be extended with livelihoods and self-reliance activities.

INTERSOS protection programming in partnership with UNHCR focuses on 2 population groups: (mostly Somali) refugees and asylum seekers on the one hand and IDPs/conflict affected Yemenis on the other hand.

General purpose of the position

The Project Manager (PM) is in charge of the implementation and the supervision of the activities of the project ensuring timely and qualitative planning, implementation, reporting and monitoring/evaluation of INTERSOS activities in compliance with sector specific SOPs, Sphere standards and good practices, code of conduct and ethical values chart.

The PM is responsible for an efficient financial management for the project in compliance with INTERSOS model and donor regulations, in addition to full oversight of the HR and logistics arrangement in cooperation with relevant departments.

Main responsibilities and tasks

Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.

Provides an efficient financial management for the project in compliance with INTERSOS model and donor regulations.

Team management (100 to 150 staff, in addition to a set of 50-75 volunteers)

Delivers quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.

More specifically:

Ensure activities implementation:

Project kick-off and presentation/sharing of project with teams

Review and prepare a detailed activity plan with team

Agree and establish clear reporting and communication lines

Organise trainings for the team

Verification on the targeting of beneficiaries

Ensure sector SOPs and guidelines are properly applied and adhered to

Permanent on-job coaching of teams to work on quality in delivery

Financial management and procurement:

Prepare, monitor and implement financial and procurement plan

Prepare weekly liquidity plan

Approval of all purchases/contracting and budget line allocations

Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period

Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities)

Verify the list of expenditures prior to finalizing the interim and final financial reports

Holds final responsibility for verification of all support documents

Manage team and to provide relevant capacity building and on-job coaching to the project team:

Manages and evaluates the performance of the project staff

Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period

Ensure use of correct/relevant forms for assessments and reporting by the team

Ensure fluent chain of information/data transfer from field to Information Management Unit (IMU)

Ensure timely processing of information/data by IMU and conduct coaching for teams on the analysis of the processed data

Continuous/fast verification of data quality collected and received from field staff and processed by IMU

Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.

Undertake (if security situation allows) field visits to the centres to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.

Ensure timely and quality internal and external referral of most vulnerable cases.

Monitoring & evaluation:

Ensure monitoring and verification for the targeting of beneficiaries by M&E team.

Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.

Reporting:

Ensure quality reporting on achievements through monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.

Deliver monthly timely, complete and qualitative a comprehensive project reporting (PAT project appraisal tool)

Prepare ad hoc progress reporting for the donor and official required interim and final project reports.

Holds final responsibility for all support documents (means of verification) and general project documents

Delivers regular communication products on the project to be used by the INTERSOS communication department in different outlets

Coordination and representation:

Conduct regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for).

Establish and maintain positive and productive relationships with the local community leaders (when relevant and possible).

Aligns as per guidelines provided by the HoM and helps to set strategies for INTERSOS in Yemen particularly relevant to protection, refugees and asylum seekers and/or IDPs and conflict affected Yemenis.

Where and when possible and relevant, contribute to the coordination between the different project-teams for the projects in the South of Yemen.

Proactively participate in protection cluster meetings and other relevant working groups for South Yemen, also relevant inter-sectorial coordination meetings at national level.

Ensure systematic information and update sharing with the INTERSOS protection coordinator, program coordinator and HOM.

Proposal Writing and assessment

Carry out assessment in the competence area to have a clear picture of the needs;

Contribute to proposal development related to the project he/she is implementing to guarantee the coverage of the project related needs and the continuity of the project activities avoiding gaps between projects.

Required profile and experience

Education

MA in social sciences, law or related field

Professional Experience

Minimum 3 years relevant working experience in humanitarian project management with INGO, including direct financial management of project budget and supervision of the implementation of protection programming for refugees and/or IDPs

Prior experience working with UNHCR funded projects

Demonstrated experience in staff supervision and remote management

Strong experience with monitoring and accountability tools and systems, including set-up and management of reporting/complaints mechanisms.

Prior experience in working in complex emergency setting, involving displacement and armed conflict.

Strong experience in working with communities.

Professional Requirements

Strong team leading skills

Excellent analytical skills, observation and analysis capacity

Able to ensure quick quality delivery in stressful environment

Very strong interpersonal skills: strong communication and diplomatic skills

Practical and problem-solver

Excellent ability to establish inter-personal relations and good negotiation skills

Good knowledge of MS Office (Word, Excel, Outlook) and other relevant software

Ability to deal with stress and demanding working environment

Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

Excellent written and spoken English

Arabic would be asset (read and write)

Personal Requirements

Strong team spirit, comfortable in a multi-cultural environment

Strategic vision and planning

Teamwork

Ability to work and adapt in different environments

Very strong interpersonal skills: strong communication and diplomatic skills

Practical and problem-solver


How to apply:

HOW TO APPLY:

Interested candidates are invited to apply following the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5d7fd88d958a32001207b084/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications history with INTERSOS.

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: Platform issue SR-35-1168 Project Manager Protection Yemen .

Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

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