PactClosing Date : 2020-01-31
Duty Station : Bujumbura, Burundi
Application : Apply for the job

Organization: Pact
Country: Burundi
Closing date: 31 Jan 2020

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact s unique integrated approach, which focuses on systemic changes needed to improve people s lives.

Department

Program Delivery (PDEL) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Program Delivery Team, contributes to realizing this purpose by: Forging smart partnerships and treating all people with dignity and respect; Applying organizational policies and regulatory compliance appropriately and consistently; Facilitating team spirit among colleagues and promoting the organization through communications; Influencing decision makers through focused, relevant communications; Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; Cultivating and harvesting innovation; Contributing to the organization s ability to think and act strategically at all times; Inspiring and spreading our desired organizational culture across the global enterprise.

Position Overview

Pact is recruiting a Finance and Grants Manager for the ACHIEVE Burundi program. ACHIEVE is a five-year, USAID-funded global cooperative agreement with the dual objectives of attaining and sustaining HIV epidemic control among at-risk and hard to reach pregnant and breastfeeding (PBF) women, infants, children, and youth, as well as to mitigate the impact of HIV/ AIDS and prevent HIV transmission among these populations; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners. In Burundi, ACHIEVE will provide case management and mentorship services to vulnerable adolescent girls and young women (AGYW), aimed at HIV prevention and facilitating access to HIV care and treatment for those that are HIV positive. The program will provide capacity development support for local implementing partners to design, implement and track services received in accordance with PEPFAR requirements at the community level. The program will also provide capacity development support for local prime implementers of USAID PEPFAR orphans and vulnerable children (OVC) and gender-based violence projects.

Reporting to the ACHIEVE Burundi Project Director, the Finance and Grants Manager is responsible for overall financial management of the project and grants management and administration. The Finance and Grants Manager will monitor use of financial resources, expenditures, and preparation of financial reports. S/he will oversee all aspects related to the management of subgrants. This will require close collaboration with Pact HQ to ensure compliance with Pact and funder guidelines. S/he will ensure implementation of financial and grants policies are in line with USG regulations and Pact policies.

Pact recrute un Directeur financier et des subventions pour le programme ACHIEVE Burundi. ACHIEVE est un accord de coop ration mondial de cinq ans financ par l'USAID qui a deux objectifs : atteindre et maintenir un niveau de contr le de l' pid mie du VIH chez les femmes enceintes et allaitantes, les nourrissons, les enfants et les jeunes risque et qui sont difficiles atteindre, de mani re att nuer l'impact du VIH/sida et pr venir sa transmission chez ces populations ; et soutenir la transition du financement de base et de la mise en uvre vers des partenaires locaux comp tents afin d'atteindre l'objectif du PEPFAR de 70 % du financement aux partenaires locaux. Au Burundi, ACHIEVE fournira des services de gestion de cas et de mentorat aux adolescentes et jeunes femmes (AGYW) vuln rables, dans le but de pr venir le VIH et de faciliter l'acc s aux soins et au traitement du VIH pour celles qui sont s ropositives. Le programme fournira un appui au renforcement des capacit s des partenaires locaux de mise en uvre dans le cadre de la conception, de la mise en uvre et du suivi des services re us conform ment aux exigences du PEPFAR l' chelle communautaire. Le programme fournira galement un appui au renforcement des capacit s des principaux responsables locaux de la mise en uvre des projets PEPFAR de l'USAID portant sur les orphelins et enfants vuln rables (OEV) et la violence sexiste.

Relevant du Directeur de projet ACHIEVE Burundi, le Directeur financier et des subventions est responsable de la gestion financi re globale du projet et de la gestion et de l'administration des subventions. Le Directeur financier et des subventions surveillera l'utilisation des ressources financi res, les d penses et la pr paration des rapports financiers. Il/elle supervisera tous les aspects li s la gestion des sous-subventions. Cela n cessitera une collaboration troite avec le si ge de Pact pour assurer le respect des lignes directrices de Pact et des donateurs. Il/elle veillera ce que la mise en uvre des politiques financi res et de subventions soit conforme aux r glements du Gouvernement des tats-Unis et aux politiques de Pact.

Key Responsibilities

Develop contract documents in compliance with funder requirements, using Pact standard templates and working closely with Pact HQ Agreement Management to execute quality subawards;Administer the full cycle of subaward management activities, from planning through selection, pre-award assessment, negotiation, monitoring / compliance visits, and closeout;Use Pact s subaward management system (Salesforce) and accounting system (Serenic Navigator) for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy;Oversee budget management of project s subaward pool and ensure accurate and timely disbursement and liquidation of subaward expenses;Ensure timely training of subgrantees, contractors, and Pact staff to understand and comply fully with funder requirements. Develop training materials and carry out regular trainings with partners;Ensure that project systems for grants are maintained and that regular reports are provided to Pact headquarters or to the funder as required;Support closeout of awards, including preparation of final inventories, property disposition, etc;Work with project staff to ensure that implementation of grants and contracts follows donor requirements;Lead the development of policies, guidelines, and criteria for the management of project finances and sub-grants in accordance with Pact standards and USAID regulations;In collaboration with Pact HQ-staff and Pact Burundi staff, prepare and submit financial reports and cash requests;Work closely with Pact HQ to ensure compliance and effective and proactive fiscal management of ACHIEVE Burundi;Support ACHIEVE Burundi buy-in workplan and budget development;Support the technical team in providing or organizing financial and operations management to local partners as related to project activity plans;Support project reporting, including semi-annual reports;Coordinate review of financial and audit reports; and

Perform other duties as assigned.

laborer les documents contractuels en conformit avec les exigences des bailleurs de fonds, en utilisant les mod les standard de Pact et en travaillant en troite collaboration avec le responsable de la gestion des accords au si ge de Pact pour ex cuter des sous-attributions de qualit ;

G rer le cycle complet des activit s de gestion des sous-attributions, de la planification la s lection, en passant par l' valuation pr alable l'attribution, la n gociation, les visites de surveillance et de conformit , et la cl ture ;

Utiliser le syst me de gestion des sous-attributions de Pact (Salesforce) et le syst me comptable (Serenic Navigator) pour la d livrance et la gestion des sous-attributions. S'assurer que toute la documentation requise est disponible et conserv e conform ment la politique de Pact ;

Superviser la gestion du budget du fonds commun des sous-attributions du projet et s'assurer de l'exactitude et du caract re opportun du d boursement et de la liquidation des d penses des sous-attributions ;

Veiller ce que les sous-b n ficiaires, les entrepreneurs et le personnel de Pact re oivent une formation en temps opportun pour comprendre les exigences des bailleurs de fonds et s'y conformer pleinement. laborer un mat riel de formation et organiser r guli rement des formations avec les partenaires ;

S'assurer que les syst mes de projets pour les subventions sont maintenus et que des rapports r guliers sont pr sent s au si ge de Pact ou au bailleur de fonds, au besoin ;

Appuyer la cl ture des attributions, y compris la pr paration des inventaires finaux, l'ali nation des biens, etc ;

Travailler avec le personnel du projet pour s'assurer que la mise en uvre des subventions et des contrats respecte les exigences des bailleurs de fonds ;

Diriger l' laboration de politiques, de lignes directrices et de crit res pour la gestion des finances et des sous-subventions des projets conform ment aux normes de Pact et aux r glements de l'USAID ;

En collaboration avec le personnel du si ge de Pact et le personnel de Pact Burundi, pr parer et soumettre des rapports financiers et des demandes de liquidit s ;

Travailler en troite collaboration avec le si ge de Pact pour assurer la conformit et une gestion fiscale efficace et proactive d'ACHIEVE Burundi ;

Soutenir le plan de travail et l' laboration du budget d'ACHIEVE Burundi ;

Soutenir l' quipe technique dans la fourniture ou l'organisation de la gestion financi re et op rationnelle aux partenaires locaux dans le cadre des plans d'activit s du projet ;

Appuyer l' laboration de rapports sur les projets, notamment les rapports semestriels ;

Coordonner l'examen des rapports financiers et d'audit

Effectuer les autres t ches qui lui sont assign es.

Basic Requirements

o Master s degree in a related field, such as international development, business administration, finance, or accounting;

o At least 7 years experience of relevant experience;

o Experience with USG project management and managing the finances of USAID-funded programs;

o Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award;

o Experience drafting and managing performance-based subawards; and

o Strong interpersonal (verbal and written) communication skills.

o Master dans un domaine connexe, comme le d veloppement international, l'administration des affaires, les finances ou la comptabilit ;

o Au moins 7 ans d'exp rience pertinente ;

o Exp rience en mati re de gestion de projets du Gouvernement des tats-Unis et de gestion des finances des programmes financ s par l'USAID ;

o Exp rience en mati re d' valuation de la responsabilit et du m rite des organismes recevoir des subventions au moyen d' tats financiers, d'audit et d'autres documents pr sent s dans une proposition ou l'appui d'une subvention ;

o Exp rience en mati re de r daction et de gestion des sous-attributions fond es sur le rendement ; et

o Comp tences solides en communication interpersonnelle (verbale et crite).

Preferred Qualifications

Professional-level English language skills (written and oral).

Comp tences professionnelles en anglais ( crit et oral)

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.


How to apply:

Please apply here at https://careers-pactworld.icims.com/jobs/1317/finance-and-grants-manager/job

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