ACTEDClosing Date : 2019-06-22
Duty Station : Kampala, Uganda
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Organization: ACTED
Country: Uganda
Closing date: 22 Jun 2019

FIXED TERM | 12 MONTHS | JULY 2019

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Uganda

ACTED in Uganda is committed to supporting the development of climate-sensitive livelihood activities, with a primary focus on agricultural activities throughout the Karamoja region and Northern Uganda. ACTED Uganda s actions aim to enhance resilience through climate sensing and community engagement and to support agricultural livelihoods. In 2017, ACTED opened its operations in the West Nile region to meet the needs of the refugee populations in the region.

You will be in charge of

1. Positioning

Context analysis:

Support thr AC to analyse the area s socio-economic situation, (donor) trends, needs and gaps;Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.

Strategy Implementation: Provide support in the implemetation of ACTED s coutry program strategy in the area identifying strategic opportunities for expanding ACTED s work in the area, and in particular :

Support in the identification of new opportunities and new sectors of intervention;Assist in consolidating and stabilizing programming;Review the geographic and thematic footprint;Ensure activities are relevant and meeting area/beneficiary needs;Identify ACTED added-value;Ensure humanitarian principals are adhered to;Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.

Networking, positioning and general representation:

When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTEDMaintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED s activities at area levelWhen requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal development:

Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategyContribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

2. Management and Internal Coordination

Staff Management:

Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of DepartmentsPromote team building, productivity and staff welfareMentor and support the team to build capacities, and improve efficiency and performance, and follow career managementSupport the AC to manage interpersonal conflicts among staff at area level

Internal Coordination:

Facilitate interdepartmental communication and information sharing for a positive working environmentImplement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

Project Implementation Tracking :

Support Project Managers in project implementation through trouble shooting and eliminating blocking pointsMonitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reportsEnsure that relevant project information are up-to-date and available for reporting purposes

Project Quality Control:

Ensure the application of a practical field based M&E system/plan for each projectConduct frequent field visits to project sites to assess activities and ensure efficient use of resourcesHelp Project Managers to adapt projects according to monitoring and evaluation findingsEnsure beneficiary feedback mechanisms are in placeSupport with the documentation of best practices and lessons learnt for projects in the area of operations.

Partner Management:

Identify potential local partners in the area based on an assessment of complementarity and added valueProvide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

Finance Management:

Support in the management of project budgets at area level to avoid under/over spendingHelp with budget forecastingEnsure timely and accurate area finance TITANIC reporting

Logistics & IT Management:

Support the timely procurement and adherence to rules of origin and nationality at area levelEnsure quality supply management at area levelEnsure proper asset management at area level and enforce asset investment policyEnsure proper stock management at area levelEnsure proper IT systems, data back-up and protection from malware at area levelEnsure sufficient and reliable means of communication at area levelEnsure timely and accurate area logistics TITANIC reporting

Administration and HR Management:

Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital requestEnsure regular performance appraisal and career management for staff at area levelEnsure timely and accurate area HR TITANIC reportingEnsure timely exit forms

Transparency/Compliance Management:

Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS proceduresEnsure that staff is aware of ACTED s transparency and whistle blowing policy

Security Management :

Support the AC in the analysis of the security context at area levelUpon request, engage with relevant key stakeholders at area level to ensure access and support of interventionsEnsure the offices and houses conform to recommended security, health and safety standardsEnsure all staff in the area adhere to security proceduresEnsure security incidents at area level are promptly reported to the capitalExpected skills and qualificationsUniversity education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the likeExtensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmesBase management skills preferredAt least four years relevant work experienceProven capabilities in leadership and management requiredAbility to work well and punctually under pressureExcellent skills in written and spoken EnglishStrong negotiation and interpersonal skills, and flexibility in cultural and organizational termsAbility to work well and punctually under pressureKnowledge of local language and/or regional experience an assetConditionsSalary defined by the ACTED salary grid depending on education level, expertise, security level and experienceLiving allowance of 300 USDLodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)Flight tickets in and out + Visa taken in charge by ACTEDProvision of medical and repatriation insurances
How to apply:

Join our team today! Send your application by email(jobs@acted.org) under Ref: DAC/UGA

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