Closing Date : 2019-06-02
Duty Station : Islamabad, Pakistan
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Organization: Islamic Aid
Country: Pakistan
Closing date: 02 Jun 2019

**Location: Lahore with travel to project sites across Pakistan

Reporting to: Chair of the Board (and through funding agreement functional reporting to the Head of Programme Development, Islamic Aid UK)

Salary: Commensurate with experience

Since 2000 Islamic Aid has been supporting some of the poorest people in the world and our work is growing.

Nobody wants to live on handouts. So Islamic Aid works to ensure that people can make a decent living, access fair markets and meet their own and their families needs in the long term. In particular we focus on:

Food and Water




Disaster and emergency response

Our work in Pakistan is growing at an astronomical pace and we are in the process of hiring a new team. We are now looking for an outstanding individual to create a new organisation and lead our effortsin Pakistan.

Technical Skill

Leadership and development

Together with the Board leading the organisation - having responsibility for executive leadership, shaping organisational culture, and delivering to agreed targets.

Positioning Islamic Aid as a key member and contributor to key partner organisations

Leading in strategic direction and implementation

Representing Islamic Aid

Context analysis: Ensure Islamic Aid has an up-to-date understanding of the country s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)

Strategy development and roll out: developing and reviewing programme strategies and identifying strategic opportunities for expanding and implementing Islamic Aid s work

Identify new opportunities and new sectors of intervention;

Effectively manage existing interventions;

Be knowledgeable of the geographic footprint;

Ensure activities are relevant and meeting country/beneficiary needs;

Identify Islamic Aid added-value;

Ensure humanitarian principles are adhered to;

Maintain strong relationships with other NGOs, think tanks, academia, etc. to work with based on complementarity and added value;

Formalise a country strategy in alignment with priorities of donors and Board of Trustees

Networking, positioning and general representation:

Establish, maintain and improve active relationships with key stakeholders

Establish, maintain, and improve active and regular working relationships with the government authorities and where necessary non-state actors

Ensure Islamic Aid is represented in key clusters, working groups, and (I)NGO coordination bodies

Advocacy: (Co-)produce issue papers, advocacy notes, press releases on relevant humanitarian and development issues

Communications: Oversee and ensure timely emission of external communication tools/pieces on pertinent programming, approaches, critical issues etc.

Maintain strong relationship with partner organisations and actively participate in their review and capacity building efforts

Staff Management

To lead the team and model behaviour

Promote team building, productivity and staff welfare

Mentor and support the team to build capacities, and improve efficiency and performance

Facilitate interdepartmental communication and information sharing for a positive working environment

Programme Implementation and Quality Control

Projects implementation tracking

Ensure timely organization of project kick-off and close-out meetings

Provide ad-hoc support to project implementation through troubleshooting and eliminating blocking points

Monitor output achievement and ensure a time completion of projects in coordination with Monitoring, Evaluation and Learning (MEL) team

Grant Management: Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements

Oversee the development and application of a practical field based MEL system/plan for each project

Conduct field visits to project sites for monitoring, quality control and program staff mentoring and coaching

Oversee internal and external program/project evaluations as necessary and ensure the execution of baseline, periodic, and final evaluations as necessary

Ensure beneficiary feedback mechanisms are in place

Support learning by the country program from relevant best practice internally and externally and make learning available for all in Islamic Aid

Partner Relationship Management

Ensure that every partnership is formed based on an assessment of complementary and added value and is designed and managed so that the partnership furthers achievement of Islamic Aid s overall strategy

Analyse potential partners and ensure that all partners comply with Islamic Aid s donor requirements and regulations

Capacity building of partners

Financial and Systems Development/Management

Ensure appropriate systems to facilitate and monitor the work of Islamic Aid are in place

Create and oversee country budget

Control project budgets to avoid under/over spending

Ensure accurate and timely financial reporting

Ensure accurate budget forecasting and efficient cash flow management

Logistics & IT Management

Administration and HR Management

Ensure transparent and timely recruitment of national staff

Proactively adapt the staffing structure to needs and funding

Ensure a competitive national salary grid in line with available funding

Ensure across the organisation regular performance appraisal and career management follow up systems are in place and implemented

External Audits

Ensure recommendations from external audits are followed-up

Oversee the preparation of external audits in close collaboration with funding organisations

Transparency/Compliance Management

Minimize risk of fraud and corruption by ensuring adherence to Islamic Aid s moral principles

Security Management

Analyse the security context and define, analyse and evaluate risks

Support managing serious security incidents and crises

Address security and safety risks by developing proper standard operating procedures

Ensure the office conforms to recommended security, health and safety standards

Ensure all staff adhere to security, health and safety procedures

Governance and Compliance

Clear reporting to the Board of Trustees

Ensure compliance with country rules and regulations

Professional Skills and Qualifications

A Masters degree in the relevant subject or equivalent

At least 10 years of working experience in a similar role

Demonstrable leadership experience
Demonstrated communication and organisational skills
High level ability to train, mobilise, and manage staff
Able to establish and maintain a fully digital office from inception therefore well conversed with cloud based software and latest IT trends
Flexibility and ability to multitask under pressure
Willingness to travel frequently to remote areas and live under basic conditions
Compassionate with the ethos of Islamic Aid
Proven ability to work creatively and independently both in the field and in the office
Advanced proficiency in written and spoken English and Urdu. Knowledge of regional languages a plus.**

How to apply:

*Interested candidates please send a CV including 3 referees to Islamic Aid with a cover letteroutlining your experience and why you would be a perfect fit for this position. Applications without a cover letter will not be considered.*

Email to jobs@islamicaid.comwith Programme Director - Islamic Aidin the subject line

Closing date 2nd June 2019

Islamic Aid, 29 Church Hill, London, E17 3AB

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