ACTEDClosing Date : 2019-04-22
Duty Station : Kyiv, Ukraine
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Organization: ACTED
Country: Ukraine
Closing date: 22 Apr 2019

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Ukraine

In 2015, ACTED and its partner IMPACT Initiatives responded with the REACH Initiative to provide information management and assessment support for evidence-based aid planning and delivery. As part of the Access Consortium, ACTED is also participating in a cash assistance program for 3,500 people. ACTED teams undertake the vulnerability analysis, post distribution monitoring, and coping strategy index, which used to analyse the situation and develop the project. ACTED is supporting local authorities, in charge of 100 settlements and 200,000 inhabitants, to develop preparedness guidelines to improve response capacities to conflict-related events.

You will be in charge of

1.Project Implementation Follow-up

Project Planning

Ensure timely organization of project kick-off and close-out meetingsEnsure that all projects have an implementation strategy and work planTogether with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up

Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementationAnticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking pointsMonitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reportsEnsure that contractual obligations are met in terms of project deliverables

Project Quality Control

Ensure the application of a practical field based M&E system/plan for each projectConduct frequent field visits to project sites to assess activities and ensure efficient use of resourcesAdvise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findingsAdvise on and assist with project reviews conducted by AMEUTogether with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

Implementing Partners

Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirementsLead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

External Relations

Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED s activitiesSupport, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementationEnsure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

2. Administrative and Operational Management of Project Implementation


Review the project BFU(s) to avoid under/over spendingEnsure accurate budget forecasting and expense planning


Contribute to the development of project procurement plansContribute to quality checks and procurement committees to finalise suppliers selection according to applicable scenarioEnsure timely procurement and adherence to rules of origin and nationality


Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and fundingEnsure regular performance appraisal and career management of project teamsEnsure a positive working environment and good team dynamicsManage interpersonal conflictsEnsure capacity building among project staff


Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED proceduresEnsure staff awareness and respect of ACTED s code of conduct and FLATS procedures


Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPsEnsure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

Implementing Partners

Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED s policies and procedure, arranging training and induction as requiredEnsure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely mannerIn collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplansOversee the development of capacity building framework and action plans with full participation of partnersEnsure partners provide all project documents required by ACTED andExpected skills and qualificationsAt least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle EastDemonstrated communication and organizational skills
Ability to train, mobilize, and manage both international and national staffFlexibility and ability to multi-task under pressure
Ability to work well in unstable and frequently changing security environmentsWillingness to work and live in often remote areas under basic conditionsProven ability to work creatively and independently both in the field and in the officeAdvanced proficiency in written and spoken EnglishConditionsSalary defined by the ACTED salary grid depending on education level, expertise, security level and experienceLiving allowance of 300 USDLodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)Flight tickets in and out + Visa taken in charge by ACTEDProvision of medical and repatriation insurances
How to apply:

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Alternatively, send your application by email( under Ref: CPC/UKR

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