Closing Date : 2018-10-25
Duty Station : Freetown, Sierra Leone
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Organization: COOPI - Cooperazione Internazionale
Country: Sierra Leone
Closing date: 25 Oct 2018

COOPI Cooperazione Internazionale is an independent Italian non-governmental organization (NGO) that was founded in 1965. It is currently present in 28 countries across Africa, Latin America and Middle East, where it carries out 200 emergency and development projects and 28 child sponsorship projects. Its major donors are and have been the European Commission, the World Food Program, UNICEF, the World Bank, USAID, UKAID, Irish AID, the Norwegian Embassy, DFID, ECHO, The Italian Ministry of Foreign Affairs, UNHCR, UNHABITAT, WHO and FAO.

COOPI has been working in Sierra Leone since 1971, where it is currently implementing several projects mainly in the areas of food security and agro-value chain, renewable energies and child protection.

COOPI is currently seeking for a new staff to fill the position of Logistics Coordinator. The new staff will be based in Freetown, Sierra Leone, with frequent travels in the operational districts.


The Logistics Coordinator is responsible for the country s logistics. He/she ensures the coordination and management of all aspects related to the country s logistics and particularly: procurement procedures, goods/services supply, management of transportation systems and the technical organization of the work of all COOPI s field offices in the country, in accordance with what is defined by the procedures. Specifically, the tasks of the the Logistics Coordinator will include, but are not necessarily limited to:

Country Logistics coordination: He/she coordinates the country logistics function, both at Country Coordination level and at field office level. He/she ensures that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures.Purchases management: He/she ensures the correct application of the procedures COOPI and the donors related to goods and services purchases (including planning and necessary documents); he/she follows the suppliers performance in compliance with COOPI s standards. He/she ensures that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.Vehicles and machines management: In collaboration with the supervised staff, he/she ensures the machines/vehicles utilization planning. He/she ensures that vehicles maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed. He/she ensures that, relatively to the use of vehicles and machines, the organization s procedures and the country s rules are followed.Goods and stock management: He/she ensures that all goods are included in the inventory, and controlled when entering and exiting the storage space. He/she ensures the stock monitoring and the use of instruments for report writing; He/she monitors the correct goods use and conservation. He/she ensures that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods.Staff management: He/she coordinates, supervises and evaluates the logistical staff work. He/she ensures the training of the country s logistical staff.Logistics reports: He/she ensures that all logistic-related reports are produced according to what is stated by the COOPI s procedures and the Country Regulation (vehicles and goods management, supplies, purchases, storage space, staff reports etc.)Institutional relations: Upon delegation by the Head of Mission, he/she represents the organization at all logistical clusters and at security coordination meetingsRequirementsA degree in Logistics, Engineering, Business administration, or related field;Minimum 3 years experience in the humanitarian field as logistics coordinator or in a similar position. Demonstrated experience in procurement, distribution, stock management, fleet management, communications, and security;Experience of working within an insecure environment with responsibility for security planning, monitoring and management;Strong analytical and practical problem-solving skills;Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;Very good inter-personal and writing communication skills;Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;Proficiency in written and spoken English;Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);Valid driving license.
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