Closing Date : 2018-07-16
Duty Station : Freetown, Sierra Leone
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Organization: COOPI - Cooperazione Internazionale
Country: Sierra Leone
Closing date: 16 Jul 2018

ORGANIZATION

COOPI Cooperazione Internazionale is an independent Italian non-governmental organization (NGO) that was founded in 1965. It is currently present in 23 countries across Africa, Latin America and Middle East, where it carries out 200 emergency and development projects and 28 child sponsorship projects. COOPI devotes 94% of the funds it raises to the fight against poverty and the promotion of human rights. Its major donors are and have been the European Commission, the World Food Program, UNICEF, the World Bank, USAID, UKAID, Irish AID, the Norwegian Embassy, DFID, ECHO, The Italian Ministry of Foreign Affairs, UNHCR, UNHABITAT, WHO and FAO. COOPI also receives support from public bodies, foundations, enterprises, private citizens (over 20,000) and volunteers. Thanks to the professionalism and the commitment of 129 humanitarian collaborators and more than 4,500 local collaborators, in 2015 COOPI reaches 5 million beneficiaries.

COOPI - Cooperazione Internazionale has been working in Sierra Leone since 1971. COOPI is currently implementing several projects in Sierra Leone mainly in the areas of food security and nutrition, promotion of energy facilities and child protection.

OBJECTIVES AND RESPONSIBILITIES OF THE POSITION

We are looking for a highly qualified Country Administrator with overall responsibility for supervision, management and quality implementation of all aspects of COOPI financial and administrative operations in Sierra Leone. The Country Administrator will be part of the senior management team and is expected to contribute to the future strategic development and professional dynamics of COOPI in Sierra Leone.

RESPONSIBILITIES:

Safe and bank account management: He/she ensures the correct management of the safes and the project s bank accounts, by directly managing or by regularly controlling the project accountant, if available.Accountancy management: he/she ensures the correct project accountancy and all accountancy documents filing. He/she does this by monitoring the accountants or by directly performing the accountancy, in case there was no accountant.Administrative management: In collaboration with the project manager he/she verifies the correct administrative management of the projects (contracts, goods and services purchase, calls for tenders etc.) in compliance with COOPI and the donor s procedures (EuropeAid, WFP, Italian Government, Private Foundation etc.). He/she ensures the correct filing of all project s administrative documents.Expenses planning and monitoring: In collaboration with the Project Manager and the logistician he/she ensure the project s financial planning. He/she monitors expenses, in accordance with the budget. He/she provides the accountancy data to the Project Manager so as to allow him to monitor and plan the expenditures and to request funds.Contract modifications and administrative documents: He/she collaborates with the Project Manager in the elaboration of contract modifications (including the budget), and in the preparation of all necessary projects documents.Financial reporting: In coordination with the Head of Mission and with the Project Manager he/she prepares the intermediate and final financial reports for the projects under his/her responsibility.Budget preparation: Support the Head of Mission and Project Managers in budget preparation as well as proposals development.Staff management: He/she plans the work, supervises, and collaborate to train the staff of the project s accounting-administrative area upon request by the Head of Mission. Upon request her/she collaborates to staff evaluation activities. She/he will be the focal point of the complaint mechanism and the code of conductProcurement: He/she provide technical oversight to the procurement process and ensure proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme.

ABOUT YOU
To be successful in this role you must have:

Minimum of 5 years relevant work experience in humanitarian organizations.At least 3 years work experience in a similar role within a international non-governmental organization (NGO), donor or multilateral agency.Substantial experience working with International NGO s, UN agencies and proved capacity in networking and negotiating with authorities.Very strong financial analysis skills and an extensive practical experience working with financial tools, highly proficient with excel such as using pivot table, developing macros, etc.Ability to motivate and guide staff working in a complex conflict environment, preferably experience from an African context. Previous experience in Sierra Leone is an advantage.An excellent interpersonal skills (Good analytical, negotiation, advocacy and communication skills) and demonstrated ability to establish effective team and external relationsExperience with capacity building of national staff.Ability to work under pressure in a rapidly changing and sometimes insecure environmentExcellent English language skills both written and spoken are essential.Experience with donors such as EU, USAID, UN Agencies, Italian Government, etc.

DUTY STATION

Freetown with frequent trips to the field offices

All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees


How to apply:

https://www.coopi.org/it/posizione-lavorativa.html?id=3199&ln=

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